The Fergus Falls Daily Journal

(First Publication November 30, 2010)allied

Summary of Minutes of the

OTTER TAIL COUNTY BOARD OF COMMISSIONERS

(Full Text Available at the Office of the

County Coordinator)

Otter Tail County Government Services Center

October 26, 2010

The Otter Tail County Board of Commissioners:

1. Called to order the Otter Tail County Human Services Board at 9:30 a.m.

2. Approved a Project Agreement between Otter Tail County and the University of Minnesota funded by the Minnesota Board on Aging. The University of Minnesota will work on the Chronic Disease Self-Management Project.

3. Approved a Statewide Health Improvement Program Management Agreement between the Otter Tail County Public Health Department and Jennifer Bailey-Dejong, PhD Candidate, for the period of September 30, 2010 through June 30, 2011.

4. Approved Otter Tail County Resolution No. 2010-53. (Adoption Month)

5. Approved 7 Human Services contracts.

6. Approved payment of the Human Services bills and claims as presented.

7. Approved payment of the County Board bills as follows.

8. Approved Otter Tail County Resolution No. 2010-54. (Halverson Park Trail)

9. Approved Otter Tail County Resolution No. 2010-55. (Agreement to Maintain Facility)

10. Certified the requested purchase of land by the USFWS consisting of 6.2 acres as presented:

T. 132N., R. 43 W., 5th P.M.

11. Approved the County Ditch 16 Findings and Order as presented

12. Approved the following demolition debris disposal recommendation:

Demolition Debris: Processing and hauling of demolition debris to be awarded to Hengel Ready Mix and Construction, Inc. of Pillager, MN at a price of $7.80 per ton.

(Commissioner Huebsch opposed the motion based on his concern that the low bid may not be financially feasible)

13. Approved the following recommendations for tornado debris disposal:

Scrap Metal: Processing and hauling of scrap metal to be awarded to Wadena Hide and Fur based on lack of market information and unspecified price for materials by the apparent low bidder, Quiring Excavating and Trucking, LLC. Based on the bidding process, the recommendation is to meet with Wadena Hide and Fur and discuss the market for scrap versus the $61 bid proposal because $61 per ton seems extremely low based on the current market for scrap metal.

Tree/Brush Waste: Processing and hauling of tree/brush waste to be awarded to Motter’s Custom Grinding based on lack of permit information provided by apparent low bidder Quiring Excavating and Trucking. LLC., and Rumpca Companies, Inc. Therefore, comparison is between Motter’s and Dakota Wood Grinding. Dakota Wood Grinding provided a lump sum price of $426,282 while Motter’s provided per ton price of $29.90 and an estimated tonnage of 10,000 tons. There is a risk that Motter’s estimated tonnage of 10,000 tons is incorrect. However, it is unlikely that they would be off on their estimate by 42% which would then meet the Dakota Wood Grinding proposal of $426,282. Motter’s has stated that they will guarantee the $299,000 plus a not to exceed 15% overage. Note: the only other proposer that identified an estimated tonnage of tree/brush waste estimated approximately 11,000 tons (10% greater than Motter’s estimate).

Shingle Debris: Hauling and future processing of shingle debris to be awarded to Hengel Ready Mix and Construction, Inc. of Pillager, MN at a price of $13.75 per ton.

Masonry Debris: Hengel’s proposal at $9.52 per ton is the low bid proposal (Quiring’s proposal at $6.23 per ton does not include processing/crushing). Hengel’s proposal at $9.52 does not include making the crushed aggregate material available for use by the Counties/City since Hengel off-set their bid proposal price of $11.52 by paying Counties/City $2.00 per ton and retaining the crushed aggregate. Quiring’s proposal for Option B at $11.36 per ton provides for crushing and hauling of the aggregate to a gravel pit identified by the Counties/City for future use. The difference between Quiring’s proposal and Hengel’s proposal is $1.84 per ton. The Wadena County Highway Engineer’s opinion is that the crushed aggregate is worth more than $1.84 per ton. The recommendation is to award the bid for processing and hauling of masonry debris to Quiring Excavating and Trucking, LLC of Shakopee, MN.

14. Approved extending the temporary employment of two Solid Waste Attendants.

15. Approved the full time, regular employment date of December 1, 2010, for two Certified Solid Waste Operators.

16. Adjourned at 3:01 p.m.