Summary of Minutes of the OTTER TAIL COUNTY BOARD OF COMMISSIONERS, September 18, 2012

Published 2:46pm Tuesday, October 16, 2012

(First Publication October 11, 2012)

Summary of Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
(Full Text Available at the Office of the
County Administrator
or at www.co.ottertail.mn.us under Board of Commissioners)
Otter Tail County Government Services Center
September 18, 2012

The Otter Tail County Board of Commissioners:

1. Called to order the Otter Tail County Board of Commissioners at 9:30 AM.

2. Approved payment of the County Board bills as follows.

3. Approved pursuing a practical solution with the Bois de Sioux WD for the Rabbit River flooding in consultation with the County Attorney and the Chair of the Wilkin County Board of Commissioners.

4. Approved 3 Conditional Use Permits

5. Approved 1 Preliminary Plat.

6. Denied a Site Permit Fee Waiver request.

7. Closed to the public for purposes of discussing labor negotiation strategies regarding the Human Services, Nurses, and Facilities Maintenance unions.

8. Authorized the Board Chair, County Administrator, and County Auditor to sign the Management Representation Letter for the audit of the December 31, 2011 year-end financial statements.

9. Approved payment of the following costs incurred under the provision of Minnesota Statutes 609.35:
Essentia Health Account No. 19854180
ICR#12019317    $553.00
Sanford     Account No. 55627483
NA         $830.20

10. Authorized Otter Tail County to hire a Negotiator for labor/union contract negotiations for those contracts ending December 31, 2012.  The motion includes that this decision is on a trial basis to gain outside perspective for negotiations, save staff time, and coincides with a new negotiator representing the unions.

11. Approved Change Order No. 1 for the New York Mills Improvements general construction (Project No. 1113).  This decreased amount of ($40,080.29) is due to some deletions of expected work.

12. Approved Change Order No. 1 for the Otter Tail County Courthouse Remodeling Phase I Project (No. 1119), in the amount of $10,146.41 and Change Order No. 2, in the amount of $51,729.21, payable to Comstock Construction, Inc. of Fergus Falls, MN.

13. Authorized the appropriate County Officials’ signatures to execute the following Public Health contracts:
Family Home Visiting contract with the MN Department of Health for expenses related to Nurse Family Partnership for training and fees, in the amount of $30,918.00, to the National Service Office; and Nurse Family Partnership National Service Office for support, training, and data system for the next three year period; and Becker County Human Services for shared staffing for the NFP.
Childhood Immunization contract with MN Department of Health for Perinatal Hepatitis B Case Management with reimbursement based upon the various tasks and number of referrals during the contract period.
Early Hearing Detection and Intervention and Birth Defects Case Management with the MN Department of Health.  Reimbursement is case by case and depends on the number of referrals during the contract period

14. Approved purchase of the following easement as part of a plan to manage water levels on Mud Lake to improve water quality and wildlife habitat through temporary draw downs and controlling undesirable fish populations:
Access/Outlet/Flowage Easement
Mud Lake WPO (WPO00051), Parcel No. 1, Acquisition No. 143760
LeRoy and Cynthia Fronning to the State of Minnesota
The area encompasses approximately 26 acres and is described as Government Lot 5, Section 23, T. 131N., R43W.

15. Directed the Interim Ditch Inspector to return to the Board by October 16, 2012, with cost estimates for repair of Ditch #70 as originally constructed with the estimates/quotations including completion of the project this fall and an alternate estimate for completion next spring.

16. Awarded, with Lindquist opposed,  the CSAH
16 Multi Use Trail project to the low bidder, Central Specialties, Inc. at a bid amount of $329,233.47.

17. Adjourned at 2:54 PM
Vendor Name     Amount
A-1 Wayne’s Towing    203.00
A’viands LLC    7,522.56
ABG Maintenance Inc    171.00
Al’s Refrigeration    181.93
American Welding & Gas Inc    180.80
Amerigas    23.51
Battle Lake Auto Parts    90.73
Ben Franklin Store    16.67
Ben Holzer Unlimited    99.38
Berts Truck Equipment Of Mhd Inc    30.41
Bob’s Standard Bulk Service    136.53
Braun Vending Inc    797.12
Bretz Hardware    32.67
Call One Inc    147.03
Carlund/Richard    200.00
Carr’s Lake Country Supermarket    518.52
CDW Government Inc    1,043.53
Charter Communications    76.10
Cheshire/Ryan C    33.66
Clean Plus Inc    225.99
CO OP Services Inc    80.96
Code 4 Services LLC    467.50
College Way Auto Inc    253.66
Concept Catering    165.65
Cooks Correctional    497.03
Coopers Technology Group    869.83
Culligan of Wadena    77.28
D & V’s Perham Bakery    26.00
Dakota Printers LLC    298.58
Dan’s Towing & Repair    382.70
Design Electronics    24.15
East Otter Tail Focus    880.15
Essentia Health St Mary’s    30.00
Evergreen Lawn Care    69.47
Everts Lumber Co    29.91
Fargo Freightliner    2,026.66
Farnam’s Genuine Parts Inc    1,005.42
Fastenal Company    227.81
Fergus Falls Daily Journal    5,999.43
Fergus Falls/City Of    2,640.00
Fergus Power Pump Inc    3,960.00
Fergus Tire Center    513.51
Fleetpride Truck & Trailer Parts    275.78
Foth Infrastructure & Environment LLC    6,508.80
FSH Communications LLC    128.26
Galls LLC    24.68
Hanson’s Plumbing & Heating Inc    152.83
Harris/Michael    274.29
Henning Auto Parts Inc    163.07
Hitesman & Wold P.A.    160.00
Hoff/Marland    1,787.50
Hugs & Stitches    1,000.00
Independent Emergency Services    64.22
Innovative Office Solutions    209.14
Intab Inc    83.04
Jake’s Johns LLC    270.00
Kelly Services Inc    721.45
Knutson/Kim    7.21
Lakes Area Cooperative    405.06
Lakeway Market LLC    252.13
Larry Ott Inc Truck Service    2,040.00
Larson/Paul    366.48
Lee/Thomas    407.06
Leitch Excavating    740.00
Liberty Tire Recycling Services Mn    3,257.47
Lindberg/Janet    48.22
Little Bear Towing    251.16
Locators & Supplies Inc    685.70
M-R Sign Company Inc.    9,736.84
Mann/Randall    309.32
Mapping Solutions    390.00
Marco Inc St Louis    569.20
Marks Fleet Supply Inc    12.15
Mathison CO    115.00
Mend Correctional Care LLC    7,458.33
Metcalf/Wendy L    169.83
Midwest Printing Co    220.12
Midwestern Mat Rental & Supply Co    84.56
MN GIS LIS Consortium    370.00
MN Motor Company    233.34
Mn Office Of Enterprise Technology    3,400.00
MN State Auditor    3,540.00
Mn State Bar Association    175.28
Moore Medical LLC    125.30
NAPA Fergus Falls    11.75
NAPA Of Perham    64.92
Nelson Auto Center    970.55
Newborg/Kevin    118.77
Northern Engine & Supply INC    169.07
Nova Fire Protection    135.00
Officemax Incorporated    83.30
OK Tire Store    14.00
Olson Oil Co Inc    125.04
Otter Electric LLC    123.62
Otter Tail Telcom    75.00
Ottertail Trucking Inc    18,229.50
Outdoor Renovations Landsc & Nurser    1,140.00
Overland Mechanical Services    93.08
Pebble Lake Auto Repair    236.58
Pelican Rapids Press    112.20
Perham Ace Hardware    145.30
Perham Resource Recovery Facility    147,909.60
Pete’s Amoco    209.74
Phoenix Supply    273.06
Praxair Distribution Inc    426.81
Price Family Construction    80.00
PSS World Medical INC    388.24
RDO Truck Centers    27.82
Renewable Resource Consultants LLC    46,169.23
Review Enterprises Inc    891.34
Richland CO District Court    66.25
Schierer/Steve    302.66
Scott Hofland Construction Inc    7,675.00
Service Food Super Valu    11.21
Sherwin Williams    129.27
Sigelman Steel & Recycling Inc    208.30
Smith/Gene    112.18
Staples Advantage    220.85
Steins Inc    363.37
Steve’s Sanitation Inc    6,521.00
Strand Hardware & Radio Shack    140.54
Swanston Equipment Corp    9,620.48
This Weeks Shopping News    112.05
Titan Access Account    1,128.09
Toshiba Business Solutions USA    80.81
Uniforms Unlimited INC    272.44
Vergas Hardware    30.50
Victor Lundeen Company    152.84
Wallwork Truck Center    397.51
Waste Management    22,524.33
Weller Oil Co    257.69
Wenck Associates Inc    60,547.96
White Banner Uniform Shop    275.96
Wilkin Co Sheriff    85.00
WW 11 Consulting Company    1,104.08
Xerox Corporation    168.96
Final Total:    410,182.51

Publication Date: October 11, 2012.
Warrants Approved On 9/18/2012 For Payment 9/18/2012
(First Publication October 11, 2012)

Summary of Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
(Full Text Available at the Office of the
County Administrator
or at www.co.ottertail.mn.us under Board of Commissioners)
Otter Tail County Government Services Center
September 18, 2012

The Otter Tail County Board of Commissioners:

1. Called to order the Otter Tail County Board of Commissioners at 9:30 AM.

2. Approved payment of the County Board bills as follows.

3. Approved pursuing a practical solution with the Bois de Sioux WD for the Rabbit River flooding in consultation with the County Attorney and the Chair of the Wilkin County Board of Commissioners.

4. Approved 3 Conditional Use Permits

5. Approved 1 Preliminary Plat.

6. Denied a Site Permit Fee Waiver request.

7. Closed to the public for purposes of discussing labor negotiation strategies regarding the Human Services, Nurses, and Facilities Maintenance unions.

8. Authorized the Board Chair, County Administrator, and County Auditor to sign the Management Representation Letter for the audit of the December 31, 2011 year-end financial statements.

9. Approved payment of the following costs incurred under the provision of Minnesota Statutes 609.35:
Essentia Health Account No. 19854180
ICR#12019317    $553.00
Sanford     Account No. 55627483
NA         $830.20

10. Authorized Otter Tail County to hire a Negotiator for labor/union contract negotiations for those contracts ending December 31, 2012.  The motion includes that this decision is on a trial basis to gain outside perspective for negotiations, save staff time, and coincides with a new negotiator representing the unions.

11. Approved Change Order No. 1 for the New York Mills Improvements general construction (Project No. 1113).  This decreased amount of ($40,080.29) is due to some deletions of expected work.

12. Approved Change Order No. 1 for the Otter Tail County Courthouse Remodeling Phase I Project (No. 1119), in the amount of $10,146.41 and Change Order No. 2, in the amount of $51,729.21, payable to Comstock Construction, Inc. of Fergus Falls, MN.

13. Authorized the appropriate County Officials’ signatures to execute the following Public Health contracts:
Family Home Visiting contract with the MN Department of Health for expenses related to Nurse Family Partnership for training and fees, in the amount of $30,918.00, to the National Service Office; and Nurse Family Partnership National Service Office for support, training, and data system for the next three year period; and Becker County Human Services for shared staffing for the NFP.
Childhood Immunization contract with MN Department of Health for Perinatal Hepatitis B Case Management with reimbursement based upon the various tasks and number of referrals during the contract period.
Early Hearing Detection and Intervention and Birth Defects Case Management with the MN Department of Health.  Reimbursement is case by case and depends on the number of referrals during the contract period

14. Approved purchase of the following easement as part of a plan to manage water levels on Mud Lake to improve water quality and wildlife habitat through temporary draw downs and controlling undesirable fish populations:
Access/Outlet/Flowage Easement
Mud Lake WPO (WPO00051), Parcel No. 1, Acquisition No. 143760
LeRoy and Cynthia Fronning to the State of Minnesota
The area encompasses approximately 26 acres and is described as Government Lot 5, Section 23, T. 131N., R43W.

15. Directed the Interim Ditch Inspector to return to the Board by October 16, 2012, with cost estimates for repair of Ditch #70 as originally constructed with the estimates/quotations including completion of the project this fall and an alternate estimate for completion next spring.

16. Awarded, with Lindquist opposed,  the CSAH
16 Multi Use Trail project to the low bidder, Central Specialties, Inc. at a bid amount of $329,233.47.

17. Adjourned at 2:54 PM
Vendor Name     Amount
A-1 Wayne’s Towing    203.00
A’viands LLC    7,522.56
ABG Maintenance Inc    171.00
Al’s Refrigeration    181.93
American Welding & Gas Inc    180.80
Amerigas    23.51
Battle Lake Auto Parts    90.73
Ben Franklin Store    16.67
Ben Holzer Unlimited    99.38
Berts Truck Equipment Of Mhd Inc    30.41
Bob’s Standard Bulk Service    136.53
Braun Vending Inc    797.12
Bretz Hardware    32.67
Call One Inc    147.03
Carlund/Richard    200.00
Carr’s Lake Country Supermarket    518.52
CDW Government Inc    1,043.53
Charter Communications    76.10
Cheshire/Ryan C    33.66
Clean Plus Inc    225.99
CO OP Services Inc    80.96
Code 4 Services LLC    467.50
College Way Auto Inc    253.66
Concept Catering    165.65
Cooks Correctional    497.03
Coopers Technology Group    869.83
Culligan of Wadena    77.28
D & V’s Perham Bakery    26.00
Dakota Printers LLC    298.58
Dan’s Towing & Repair    382.70
Design Electronics    24.15
East Otter Tail Focus    880.15
Essentia Health St Mary’s    30.00
Evergreen Lawn Care    69.47
Everts Lumber Co    29.91
Fargo Freightliner    2,026.66
Farnam’s Genuine Parts Inc    1,005.42
Fastenal Company    227.81
Fergus Falls Daily Journal    5,999.43
Fergus Falls/City Of    2,640.00
Fergus Power Pump Inc    3,960.00
Fergus Tire Center    513.51
Fleetpride Truck & Trailer Parts    275.78
Foth Infrastructure & Environment LLC    6,508.80
FSH Communications LLC    128.26
Galls LLC    24.68
Hanson’s Plumbing & Heating Inc    152.83
Harris/Michael    274.29
Henning Auto Parts Inc    163.07
Hitesman & Wold P.A.    160.00
Hoff/Marland    1,787.50
Hugs & Stitches    1,000.00
Independent Emergency Services    64.22
Innovative Office Solutions    209.14
Intab Inc    83.04
Jake’s Johns LLC    270.00
Kelly Services Inc    721.45
Knutson/Kim    7.21
Lakes Area Cooperative    405.06
Lakeway Market LLC    252.13
Larry Ott Inc Truck Service    2,040.00
Larson/Paul    366.48
Lee/Thomas    407.06
Leitch Excavating    740.00
Liberty Tire Recycling Services Mn    3,257.47
Lindberg/Janet    48.22
Little Bear Towing    251.16
Locators & Supplies Inc    685.70
M-R Sign Company Inc.    9,736.84
Mann/Randall    309.32
Mapping Solutions    390.00
Marco Inc St Louis    569.20
Marks Fleet Supply Inc    12.15
Mathison CO    115.00
Mend Correctional Care LLC    7,458.33
Metcalf/Wendy L    169.83
Midwest Printing Co    220.12
Midwestern Mat Rental & Supply Co    84.56
MN GIS LIS Consortium    370.00
MN Motor Company    233.34
Mn Office Of Enterprise Technology    3,400.00
MN State Auditor    3,540.00
Mn State Bar Association    175.28
Moore Medical LLC    125.30
NAPA Fergus Falls    11.75
NAPA Of Perham    64.92
Nelson Auto Center    970.55
Newborg/Kevin    118.77
Northern Engine & Supply INC    169.07
Nova Fire Protection    135.00
Officemax Incorporated    83.30
OK Tire Store    14.00
Olson Oil Co Inc    125.04
Otter Electric LLC    123.62
Otter Tail Telcom    75.00
Ottertail Trucking Inc    18,229.50
Outdoor Renovations Landsc & Nurser    1,140.00
Overland Mechanical Services    93.08
Pebble Lake Auto Repair    236.58
Pelican Rapids Press    112.20
Perham Ace Hardware    145.30
Perham Resource Recovery Facility    147,909.60
Pete’s Amoco    209.74
Phoenix Supply    273.06
Praxair Distribution Inc    426.81
Price Family Construction    80.00
PSS World Medical INC    388.24
RDO Truck Centers    27.82
Renewable Resource Consultants LLC    46,169.23
Review Enterprises Inc    891.34
Richland CO District Court    66.25
Schierer/Steve    302.66
Scott Hofland Construction Inc    7,675.00
Service Food Super Valu    11.21
Sherwin Williams    129.27
Sigelman Steel & Recycling Inc    208.30
Smith/Gene    112.18
Staples Advantage    220.85
Steins Inc    363.37
Steve’s Sanitation Inc    6,521.00
Strand Hardware & Radio Shack    140.54
Swanston Equipment Corp    9,620.48
This Weeks Shopping News    112.05
Titan Access Account    1,128.09
Toshiba Business Solutions USA    80.81
Uniforms Unlimited INC    272.44
Vergas Hardware    30.50
Victor Lundeen Company    152.84
Wallwork Truck Center    397.51
Waste Management    22,524.33
Weller Oil Co    257.69
Wenck Associates Inc    60,547.96
White Banner Uniform Shop    275.96
Wilkin Co Sheriff    85.00
WW 11 Consulting Company    1,104.08
Xerox Corporation    168.96
Final Total:    410,182.51

Publication Date: October 11, 2012.

Editor's Picks

Luther, Thrane are Distinguished Alumni

The Fergus Falls 544 Education Foundation Board is proud to announce that Bill Luther (’63) and Loanne (Brager) Thrane (’51) have been chosen as the ... Read more

Property tax burden drops

Homeowners may see a 12 percent property tax credit — provided they file for it. That’s the message Matt Entenza, founder of Minnesota 2020 and ... Read more

Predatory offender moving to Fergus Falls

A Level 3 predatory offender will move to Fergus Falls next week, according to Fergus Falls police. A community notification meeting will be held Monday, ... Read more

Easter weekend hopping with events

Families will have plenty of opportunities to celebrate Easter this weekend in Fergus Falls. The Victor Lundeen Company will host an easter egg hunt today ... Read more  | 1 comment