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OTC Commissioner’s Mtg January 8, 2013

Published 2:04pm Friday, February 1, 2013

(First Publication February 1, 2013)

Summary of Minutes of the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
(Full Text Available at the Office of the County Administrator
or at www.co.ottertail.mn.us under Board of Commissioners)
Otter Tail County Government Services Center
January 8, 2013

The Otter Tail County Board of Commissioners:
1. Called to order the Otter Tail County Board of Commissioners meeting at 9:30 AM.

2. Elected Commissioner Huebsch as the Otter Tail County Board Chairman.

3. Elected Commissioner Johnson as the Otter Tail County Board Vice-Chair.

4. Approved payment of the County Board bills as follows.

5. Authorized the Public Health Director to sign an agreement between Otter Tail County and Stratis Health to organize nine partner agencies to work on health information exchange.

6. Authorized the Public Health Director to sign the proof of concepts agreement as long as the cost is within the current grant allocations.  The proof of concepts is for testing the appropriate exchange of health data from the PHDOC software system to health care providers.

7. Approved the Public Health Charges for 2013 as submitted by the Public Health Director.

8. Administered the Oath of Office was to Douglas Walvatne, County Assessor.

9. Promoted Kevin Scheidecker from Appraiser I to Appraiser II based on appraisal certification.  The promotion is effective January 1, 2013.

10. Approved supporting the Assessor’s Department staffing plan/model as submitted.

11. Closed to the public to discuss litigation involving construction of the 60-Bed Chemical Dependency Facility.  The closed session is authorized under Attorney-Client privilege, M.S. §13D.05, Subd. 3(b).

12. Authorized the appropriate County Officials’ signatures to execute the amended Two Harbors Settlement Agreement relative to the 60-Bed Chemical Dependency Treatment Facility as submitted by the County Attorney.

13. Approved Change Order No. 5 for the Courthouse Remodeling Phase 1 project (No. 1119), payable to Comstock Construction in the amount of $4,065.45.

14. Approved the reimbursement Otter Tail County mileage expenses following the IRS mileage reimbursement rate.  The reimbursement rate effective January 1, 2013 is $0.565 per mile.

15. Approved 13 Human Services contracts.

16. Approved payment of the Human Services bills and claims as submitted.

17. Approved Otter Tail County Resolution No. 2013-01. (Depository)

18. Approved Otter Tail County Resolution No. 2013-02. (Investments)

19. Approved the 2013 committee appointments as presented.

20. Approved the following Calendar Year 2013 Board of Commissioners’ meeting schedule:

CY 2013 Month    County Board Meeting Date    County Board             Start Time

January    8, 15, 22, & 29    9:30 a.m.
February    5, 19, & 26    9:30 a.m.
March    12, 19 & 26    9:30 a.m.
April    2, 9, 16, & 23    9:30 a.m.
May    7, 14, 21, & 28    9:30 a.m.
June    4, 11, 18, & 25    8:30 a.m.
End @ noon
July    9, 16, & 23    8:30 a.m.
@ noon
August    6, 13, 20, & 27    8:30 a.m.
End @ noon
September    3, 10, 17, & 24    9:30 a.m.
October    8,15, & 22    9:30 a.m.
November    5, 12, 19, & 26    9:30 a.m.
December    4 (Wednesday)    6:00 p.m.
10 & 17    9:30 a.m.

21. Created a Task Force to facilitate countywide high speed internet service.

22. Authorized the appropriate County Officials’ signatures to execute a Communications Facility Use Agreement (#99848) Amendment 1 between the State of Minnesota DOT and the County of Otter Tail for connectivity to the Henning site for the ARMER System.
23. Approved the following solid waste haulers’ license applications as submitted by the Solid Waste Director:

Ballard Sanitation    Big Red Boxes    City Dray Sanitation
PO Box 368    18613 Co. Hwy 10    16497 US Hwy 71
Pelican Rapids, MN     Elizabeth, MN 56533    Wadena, MN 56482
56572

City of Fergus Falls    Corrie’s Sanitation    Denzel’s Region Waste
PO Box 868    4966 River Place NE    27766 Joten Lake Road
Fergus Falls, MN     Carlos, MN 56319    Dalton, MN 56324
56537

Fuch Sanitation    G & T Sanitation    Ken Saurer Garbage
Box 204    12196 260th St.    Box 55
Glyndon, Mn 56547    Sebeka, MN 56477    Clitherall, MN 56524

Metro Disposal    Minn-Kota     Ottertail     Trucking        PO Box 947    Enviroservices    PO Box 402
Fargo, ND 58107    PO Box 1864    Fergus Falls, MN 56537
Fargo, ND 58107

Steve’s Sanitation    Jon & Son Disposal    Toutges Sanitation
140 6th Ave, NE    PO Box 1475    49601 Brandborg
Perham, MN 56573    Detroit Lakes, MN      Creek Rd
56501    Henning, MN 56551

Waste Management,     Waste Management,     West Central  Roll-Off        Inc.    Inc.    14047 Co. Hwy 81
420 Geneva Road    1800 NE Broadway St    Battle Lake, MN 56515
Alexandria, MN 56308    Minneapolis, MN 55413

Soberg Enterprises,     Waste Management,    Waste Management
Inc.    Inc.    5170 21st Ave N
PO Box 479    1016 11th Ave S    Grand Forks, ND 58203
Detroit Lakes, MN     Wahpeton, ND 58075
56501

24. Approved Otter Tail County Resolution No. 2013-03. (TH 59 Detour Route)

25. Approved Otter Tail County Resolution No. 2013-04. (TH 78 Detour Route)

26. Approved Otter Tail County Resolution No. 2013-05. (Save Routes to School)

27. Approved Final Payment per Estimate No. 6, in the amount of $14,290.84, payable to Barry Construction of Fergus Falls for the Iverson Lake Drawdown project.

28. Approved 8 Tobacco licenses.

29. Approved payment, in the amount of $3,412.00 (Invoice No. 100) to High Tail Ranch and Rescue for cost incurred under the provisions of Minnesota Statute 343.23 for the board and care of 11 impounded horses (Court File 12030538).

30. Reappointed Willis Roehl to the Otter Tail County Extension Committee effective January 1, 2013 for a three year term.

31. Agreed to convene the County Board of Appeal and Equalization on Monday, June 17, 2013 at 9:00 a.m. and to reconvene the Board of Equalization for final action on Tuesday, June 25, 2013 (M.S. 274.14).

32. Approved payment from the Capital Improvement Fund, in the amount of $97.10, to Kadrmas, Lee & Jackson, Inc. for engineering services related to S.P.56-090-07, the Historic Phelps Mill Bridge Restoration project.

33. Authorized payment of the following CY2013 annual appropriations:
Annual Appropriation Approval    Requested 2013    Approved 2013
West Central Initiative    $20,000.00    $20,000.00
West Otter Tail Fair Association    17,000.00    18,000.00
East Otter Tail Fair Association    18,000.00    18,000.00
Otter Tail Country Tourism Association    10,000.00    10,000.00
The History Museum    11,000.00    11,000.00
Minnesota Red River Valley Development    800.00    800.00

Monthly Appropriation (2013)    Annual – 2013    Monthly – 2013
OTC Humane Society
(regular appropriation)    $61,888.00    $5,157.33
Historical Society (regular appropriation)    50,000.00    4,166.67
WOT SWCD (regular appropriation)    71,413.00    5,951.08
WOT SWCD (Ag Inspector)    36,000.00    3,000.00
EOT SWCD (regular appropriation)    55,000.00    4,583.33
EOT SWCD (Shoreland Specialist)    45,000.00    3,750.00
EOT SWCD (Ag Inspector)    24,000.00    2,000.00

34. Approved Otter Tail County Resolution No. 2013-06. (Pocket Gopher Bounty)

35. Approved Otter Tail County Resolution No. 2013-07. (Tax Forfeited Land Sale)

36. Designated the Otter Tail County website as the official publication for highway project advertisements for bids as authorized by Minnesota Statute 331A.12, Subd 2.

37. Designated the following newspapers for Otter Tail County’s 2013 publishing and printing requirements with the exception of the official publication for highway project advertisements:
Legal Notices, Publications and Commissioners’ Minutes:
Daily Journal        $15.23 per S.A.U.
Annual Financial Statement
Parkers Prairie Independent LLC    First Publication    $15.23 per S.A.U.
Battle Lake Review    Second Publication    $15.23 per S.A.U.
Delinquent Tax List
Parkers Prairie Independent, LLC    First Publication    $15.23 per S.A.U.
Parkers Prairie Independent, LLC    Second Publication    $  9.50 per S.A.U.

38. Set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List at $44.00 per parcel (M.S. 279.092).

39. Corrected the following inter-fund loan approval in the December 18, 2012 minutes:
County Drainage System No. 38 with an inter-fund loan of $3,342.90 is corrected as
County Drainage System No. 37 with an inter-fund loan of $3,342.90

40. Approved Otter Tail County Resolution No. 2013-08.
(Drainage System 16)

41. Approved Otter Tail County Resolution No. 2013-09.
(Drainage System 37)

42. Approved Otter Tail County Resolution No. 2013-10.
(Drainage System 39)

43. Approved Otter Tail County Resolution No. 2013-11.
(Drainage System 41/65)

44. Approved Otter Tail County Resolution No. 2013-12.
(Drainage System 70)

45. Approved increasing the 30 day limit on the credit card issue to Rick Hoium, Highway Department Supervisor, from $500.00 to $1,000.00.

46. Approved, with no waiting period, the LG220 Application for Exempt Permit, as submitted by the Pelican Rapids Jaycees for an event scheduled for Saturday, February 9, 2013 on Lake Lida.

47. Approved 1 Tobacco license.

48. Established the Public Hearing for the Redetermination of Drainage System #25 at 7:00 p.m. on Monday, February 4, 2013 at the County Board room in the Government Services Center in Fergus Falls, MN.

49. Reappointed Commissioner Froemming to the Lakeland Mental Health Center Board for a three year term.

50. Adjourned at 1:55 PM.

Vendor Name     Amount
4-H Exchange Program    250.00
ABRA MN Fergus Falls    2,593.18
Alexandria Tech & comm College    600.00
American Welding & Gas Inc    62.59
Amor 4-H    250.00
AP Technology    175.00
Ark & Spark    64.67
Association Of Mn Counties    18,856.00
Auto Fix    125.70
Barna Guzy & Steffen Ltd    754.00
Batteries Plus    297.59
Been Meadows    520.51
Beyer Body Shop Inc    700.03
Bluffton Oil Company    2,717.83
Bowman/Ronald    129.99
BOYER/RODNEY    181.05
Brooberg/Jan    34.00
Bugbee/Wade    20.53
Bushman/John    9.98
Buy-Mor Parts & Service LLC    216.65
Cabela’s Inc    102.93
Cannell/Doug    79.99
Carr’s Lake Country Supermarket    41.16
Carr’s Tree Service    961.88
CDW Government Inc    1,681.57
Central States Wire Products Inc    5,957.89
Certified Auto Repair    88.15
Charter ll MSPS    25.00
CO OP Services Inc    70.45
Code 4 Services LLC    98.84
Commissioner Of Transportation    3,499.12
Conney Safety    158.52
Coopers Technology Group    1,077.50
Country Heating & Air Cond    839.32
Crary/Vince    175.00
Culligan Water Conditioning    10.69
Dex East    23.25
DHS SOS ARC 472    750.00
Dick’s Standard    73.69
Digital Ally Inc    434.87
Dombeck/Sandy    106.42
Domholt/Kathy    35.52
Ehrenberg/Chuck    224.45
ESRI INC    1,816.88
Fastenal Company    109.19
Fellbaum/Kevin    490.95
Fergus Falls 4-H    250.00
Fergus Falls/City Of    24,995.46
Foth Infrastructure & Environm.. LLC    17,691.89
Galls LLC    717.53
Ge Capital (Ca)    398.63
Gibbs/Ann    73.32
Gill/Donna    70.00
Gill/Marion    212.13
Godfathers Exterminating Inc    263.13
Goodin Company    94.95
Grabow/Jacob Adam    54.49
Graff/Myron    283.20
H & R Construction Co    1,110.00
Harens Meditation Center LLC    2,818.14
Hauge/Mark    169.93
Haugrud/Bruce M    9.98
Hawes Septic Tank Pumping    75.00
Hedahls Headquarters    402.66
Henning Auto Parts Inc    217.22
Henning Hardware    70.15
Hilltop Lumber Inc    48.51
Hoff/Marland    4,592.50
Holo/Gerald A    158.35
Holo/Sandy    55.50
Independent/The    42.00
Information Systems Corp    845.00
Infratech    442.07
Innovative Office Solutions    2,742.63
Integra Telcom    383.42
J.P. Cooke Co    105.82
Jake’s Johns LLC    270.00
JK Sports    382.99
JMJ Caseworks    939.43
Johnson/Dean    94.99
Jones And Magnus    549.30
Jorgenson/Tyler M    133.36
K.I.D. Leasing INC    303.35
Kelly Services Inc    152.75
Keskitalo/Linda    220.95
L & O Acres Transport Inc    30,499.04
Lake Region Healthcare Corp    450.00
Lakeland Mental Health Center    2,690.00
Larry Ott Inc Truck Service    1,635.00
Leaf River Electric LLC    270.00
Little Falls Machine Inc    2,157.44
Locators & Supplies Inc    241.16
MACO    2,130.00
Mantek    199.35
Maplewood 4-H    250.00
Mapping Solutions    180.00
Marco Inc St Louis    4,962.97
Maske/Larry J    226.56
Matthew Bender & Company Inc    132.94
Mid-Central Equipment Inc    17.37
Midwestern Mat Rental & Supply Co    79.99
Mn Assoc Of Co Officers    565.00
Mn Co Attorneys Association    256.51
Mn Co Intergovernmental Trust    768,062.00
Mn Dept Of Public Safety    315.00
Mn Sheriffs’ Association    9,230.00
MN society of Professional Surveyers    115.00
Motorola    2,271.09
NACo    1,143.00
NACVSO    60.00
NAPA Fergus Falls    52.36
NEOGOV    7,410.00
Niidaros 4-H    250.00
Northern Safety Technology Inc    197.51
Northland Business Systems Inc    207.79
Officemax Incorporated    111.72
Olson/Berton    526.51
OSI Environmental INC    115.00
Otter Electric LLC    895.80
Ottertail Aggregate    20,923.05
Ottertail Trucking Inc    10,537.00
Overhead Door Co Of Fergus Falls    340.00
Overland Mechanical Services    962.75
Paulseth/Stacy    1,100.00
Pebble Lake Auto Repair    426.99
Pelican Rapids Press    86.63
Penrose Oil Company    1,229.81
Perham Health    35.10
Pete’s Body Shop & Towing    1,297.05
Phillipe Law Office    190.70
Pitney Bowes    1,076.00
Productive Alternatives Inc    209.95
Public Safely Equipment  LLC    210.00
RDO Truck Centers    166.25
Rhomar Industries INC    333.42
Ridgewater College    432.55
Ringdahl Ambulance INC    150.00
Roehl/Willis    91.37
S.W.Inc    1,135.00
Schwartz/Steven    85.53
Scott Wonderlich Attorney    2,568.70
Service Food Super Valu    58.87
Sewer Service    160.00
Sheils/Rick    80.27
Sherwin Williams    553.04
SimplexGrinnell    45,763.24
SJOSTROM/JULIAN    126.28
Sorkness/Ryan    124.00
South Mill Service    84.51
St John’s Act    250.00
Stadum Plumbing & Gravel LLP    339.25
State Industrial Products    268.87
Steins Inc    4,318.85
Stepp MFG    60.83
Stolpman Law Office    287.42
Strand Hardware & Radio Shack    14.94
Streichers    825.45
Sverdrup Non Stop 4-H    250.00
Swanberg/Ricky    89.99
Swanston Equipment Corp    566.64
Synergy Graphics    3,730.00
This Weeks Shopping News    174.30
Titan Access Account    25.89
Torgerson/Lethe    294.94
Tranquility Building Services    454.22
Trimin Systems Inc    3,102.58
Ugstad Plumbing Inc    318.56
Uniforms Unlimited INC    116.84
University of MN    2,955.00
US Bank    2,000.00
Veolia Environmental Services    16,485.45
Victor Lundeen Company    440.03
Viking Paints INC    171.04
Voss Lighting    1,602.80
Waste Management    8,536.54
West Payment Center    3,445.34
White Banner Uniform Shop    1,620.00
White Pine Academy    250.00
Wilson/Warren R    179.38
Zimmerman/Leona    1,668.78
Zitzow/Byron    144.00
Final Total:    1,093,365.36

Publication Date: Fwbruary 1, 2013.

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